In recent years, Microsoft 365 has gradually taken the limelight since there has been a massive shift from conventional to online workplaces. More and more businesses have relied on its applications in their daily ventures and operations. With this, lifecycle information management is a must to ensure a smooth user experience. This process is an amalgamation of steps that ensures Microsoft 365 is actively managed and reviewed against the needs of its end-users.
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Lifecycle Management Issues
Some of the common issues concerning the lifecycle of Microsoft 365 are as follows:
Reduced productivity
Checking for anomalies and issues in the performance of Microsoft 365 is among the crucial risk factors that must be addressed. With most of its applications allowing a more collaborative environment to be conceived within its platform, users have reportedly found the set-up counter productive since they are bombarded with tabs and windows. This prevents them from getting their jobs done in an instant.
Security risk
Although Microsoft 365 is designed to have a multilayered security system, there are still concerns with its data protection feature. For some applications, governance functionality is insufficient to meet user enterprises’ needs, with huge chunks of information to process daily.
Duplication issues
Another typical issue when dealing with Microsoft 365 applications is the risk of duplication of files. Without efficient policies on how this can be addressed, it can be a hurdle for any organization. Aside from the hefty storage space that it consumes, it can lead to conflicts in finding up-to-date resources that end-users may need.
Data lifecycle is an indispensable aspect of Microsoft 365. With millions of users, a single error can be an expensive mistake. And from this, automated policy lifecycle management services come into the picture.
Why go for automated Lifecycle Management?
Compared to developing an in-house team to fulfill the management function for the lifecycle of a company’s communication assets, these service providers allow a more cost-efficient option for their target clients.
But considering the technicalities, here are the reasons why you should opt for an automated configuration lifecycle management:
Configuration management
One of the most evident advantages of selecting automated lifecycle management for Microsoft 365 is the authority it gives you to manage the configurations you set in your applications. In an instant, you can get your hands on detailed documentation about every single change implemented on tenants on an individual level. Given this feature, you can quickly achieve conduct recovery if a data issue arises.
Multi-tenant management
Given the nature of cloud-based platforms, automated data life cycle management is an efficient option since it can accommodate a variety of Microsoft 365 applications. This is ideal for most enterprises since they will reduce a generous amount of time manually managing their workplace software for their routine processes and operations.
Drift detection
Data drift, or the disparity between the production and test data can lead to application inaccuracy if not addressed promptly. Although human intervention can help, it cannot be manageable if the system built using Microsoft 365 applications has a bulk of data. This is why setting up test tenants in Microsoft Office 365 for testing purposes is a smarter choice–these technical glitches can be identified and resolved in just a few clicks.
Takeaway
Microsoft 365 is becoming the creme of the crop, and the fad never wanes. But as it gains exposure, a higher level of responsibility is required for its maintenance.
Lifecycle management can be a difficult task to pull off since various factors must be taken into account. However, innovative pursuits that are readily available can make it easier.
Specifically, the end-to-end intervention launched by Simeon Cloud can help end-users address these potential issues before they can become their actual problems. So as a form of investment, the benefits one can gain from it can exceed the costs they incur–a smart choice, indeed.
Author’s Name – Jeff Nevins, CTO of Simeon Cloud, a provider of a multi-tenant Microsoft 365 configuration management platform for MSPs. Nevins gives his take on cloud management and the MSP tool sets that are currently available.
